Contacts FAQs

Contacts help you keep track of people you schedule meetings with. You can use Contacts to view meeting history, see basic details, and schedule follow-up meetings.

When someone books a meeting with you, Calendly creates a contact using the name and email they enter during scheduling.

If you've deleted a contact, Calendly stops auto-creating that contact in your system. If they schedule with you again in the future, you can manually create a new contact for them.

Yes. You can manually create a contact even if that person has not booked a meeting with you yet.

A contact record includes details like name, email address, and meeting history. Some details come from bookings, and others can be added or updated by you.

You can open a contact to see their past and upcoming meetings. This helps you review previous meetings before scheduling again.

You can edit a contact from the Contacts page or from the Contact details view. Any updates you make are saved to that contact.

You can delete a contact from your Contacts list. This removes the contact from view, but it does not delete past meetings from your account.

When you delete a contact, Calendly stops auto-creating that contact in your system. If they schedule with you again in the future, you can manually create a new contact for them.

Saved contact lists let you save filtered views of your contacts. This helps you quickly return to the same group of contacts later.

You can hover over a contact’s name to open a quick view card. From the card, you can book a meeting, share your availability, or send an email without opening the full contact page.

When a contact books another meeting, the new meeting is added to their contact record.

You can import contacts via CSV file or sync them from an external form like Typeform or Google Forms.

For detailed instructions:

• To import or export contacts: See How to import and export contacts
• To sync contacts from a form: See How to sync contacts with an external form

Calendly automatically creates contacts when someone books with you. You can also manually create contacts in your account.